School Fee Management Software Built for Indian Schools
Collect fees online with UPI, generate receipts automatically, track every pending rupee, and stop chasing defaulters over phone calls. Your entire fee office — one dashboard.
Everything a school fee office does — automated
From fee structure setup to the last defaulter follow-up, SpellStudy covers the complete fee lifecycle.
Online fee collection
Parents pay from the app with UPI, cards, or netbanking via Razorpay. Money reaches the school account directly; records update instantly.
Automatic receipts
Every payment — online or cash — generates a branded digital receipt the parent can access anytime. No receipt books, no duplicates.
Pending dues & defaulter tracking
See exactly who owes what, month by month. Send targeted reminders instead of blanket notices, and watch dues shrink.
Partial & advance payments
Accept part-payments against dues and advance payments for future months, with a clean ledger that always shows the true balance.
Offline collection mode
Cash and cheque payments at the front desk are recorded in seconds and merge into the same ledger as online payments.
Finance dashboard & reports
Today's collection, class-wise dues, fee-head breakdowns, payment-mode summaries — live for owners and accountants.
Flexible fee structures, zero spreadsheet gymnastics
Real schools have messy fee realities — SpellStudy is built for them.
- Fee heads: tuition, transport, exam, admission, lab, sports — define any structure.
- Class-wise & student-wise amounts with discounts, scholarships, and sibling concessions.
- Monthly, quarterly, or annual collection cycles per fee head.
- Late-fee rules applied automatically and transparently.
- Full student ledger — every charge, payment, and adjustment in one auditable trail.
Ask the AI assistant instead of pulling reports
“Fee defaulters of Class 8?” · “Total collection this week?” · “Which students have transport dues pending?” — SpellStudy's built-in AI assistant answers in seconds, in Hindi or English, so owners and accountants don't wait for someone to export a spreadsheet.
School fee software — common questions
How does online school fee collection work in SpellStudy?
Parents pay school fees directly from the parent app using UPI or cards via Razorpay. The payment is recorded instantly, a digital receipt is generated automatically, and the accounts dashboard updates in real time — no manual entry, no reconciliation headaches.
Can we track pending fees and defaulters?
Yes. SpellStudy shows today’s collection, total pending amount, paid students, overdue accounts, and month-wise dues per student. Accountants can send fee reminders to specific parents or whole classes in a few clicks.
Does SpellStudy support partial payments and advance payments?
Yes. Parents can pay partially against a month’s dues, and advance payments are applied to future months automatically with a clear ledger, so the pending amount shown to both school and parent is always accurate.
What if a parent pays cash at the school office?
SpellStudy has an offline collection mode. Front-desk staff record cash or cheque payments in seconds, the receipt is generated with the school’s branding, and the parent sees it in their app — cash and online collections live in one ledger.
Can we set different fee structures for different classes?
Yes. You can define fee heads (tuition, transport, exam, admission, etc.), set class-wise or student-wise amounts, apply discounts and scholarships, and handle sibling concessions — the structure is fully configurable.
What fee reports do school owners get?
Daily collection reports, class-wise dues, defaulter lists, fee-head-wise breakdowns, payment-mode summaries, and full student ledgers — exportable, and also available by simply asking the built-in AI assistant in Hindi or English.
Is online payment safe for parents?
Payments run through Razorpay, an RBI-regulated payment gateway used by leading Indian businesses. SpellStudy never stores card details; every transaction is encrypted and receipted.
Stop chasing fees. Start seeing them.
Book a free 10-minute demo and see your school's fee office running on SpellStudy.